Office Manager

  • Client is located in Azusa
  • Position is Temp-to-Hire
  • Shift is Monday – Friday from 7:00am – 4:00pm
  • Salary is $23 – $28/hour (DOE)

Job Description:
Duties for this position include, but are not limited to:

  • Monitors and assigns work to other Customer Service Representatives, while performing all the tasks of a Customer Service Manager
  • Receives customer requests for proof of deliveries, pricing, quotes, product information, and status requests via telephone, mail, email and fax
  • Analyzes incoming purchase orders to ensure proper information has been given pertaining to pricing, quantities, part numbers, descriptions, and shipping information
  • Working closely with the Production Manager and Shipping Manager to ensure that scheduled ship dates are met
  • Prepares all orders for invoicing and files all existing and completed orders numerous times daily
  • Achieves and maintains rapport with freight company representatives to ensure the best rates are given
  • Resolves customer issues regarding any discrepancies relating to orders, and issuing credits or re-invoicing as required
  • Work with Credit Department in obtaining and setting up new customers
  • Performs clerical functions, create letters and memos, post and distribute them
  • Enters accounts payable invoices, prints invoices, deposit checks, and enter cash receipts
  • Handles all A/R and A/P phone calls
  • Responsible for the maintenance and reconciliation of bank accounts
  • Performs other related duties as assigned

Minimum Qualifications:
Ideal candidates should possess the following skills/qualifications demonstrated through previous work experience:

  • High school diploma required
  • 3 years’ experience in Administrative/ Inside Sales
  • Strong organization skills
  • Ability to effectively communicate through phone, e-mail and in person
  • Basic computer skills and proficient in Microsoft Word and Excel
  • Punctual, reliable, adaptable, and trustworthy
  • Strong attention to detail and accuracy
  • Ability to work well with others

Apply Now