Contract Administrator

Posted on by Laura Corona

Client: Construction Company
Location: Walnut
Position Type: Temp-to-Hire
Schedule: Monday – Friday from 8:00am – 5:00pm
Pay Rate: $25 – $30/hour

JOB DESCRIPTION:

Duties for this position include, but are not limited to:

  • Prepare and execute all contracts and subcontracts in accordance with company policy and standards in a timely manner.
  • Read, edit, and verify documents owner contracts as well as subcontracts. Resolve contractual issues that may arise.
  • Prepare pre-lien notices for projects and issue insurance certificates in accordance with customer contracts.
  • Maintain project files in an organized manner.
  • Maintain subcontractor’s insurance certificates per project and ensure they meet company insurance requirements.
  • Generate customer invoices per contract requirements in accounting software – Sage/QuickBooks.
  • Process subcontractor’s/vendor invoices for payment in accounting software – Sage.
  • Process credit card statements and appropriately allocate cost code expenses to the GL accounts.
  • Research and resolve AP & AR discrepancies in a timely manner.
  • Provide additional administrative support to other departments as well as field crew.
  • Provide backup support for the receptionist.
  • Other duties as assigned

 

MINIMUM QUALIFICATIONS:

Ideal candidates should possess the following skills/qualifications demonstrated through previous work experience:

  • 2+ years of experience as a Contract Administrator or similar role required.
  • 3+ years of office/administrative experience required.
  • Background in construction industry highly preferred.
  • Experience with AP/AR highly preferred.
  • Proficient in Microsoft Office (MS Excel, Outlook, etc.).
  • Must be organized and have strong attention to detail.
  • Must be able to think critically.
  • Strong customer service skills.