Client: Construction Company
Location: Walnut
Position Type: Temp-to-Hire
Schedule: Monday – Friday from 8:00am – 5:00pm
Pay Rate: $25 – $30/hour
JOB DESCRIPTION:
Duties for this position include, but are not limited to:
- Prepare and execute all contracts and subcontracts in accordance with company policy and standards in a timely manner.
- Read, edit, and verify documents owner contracts as well as subcontracts. Resolve contractual issues that may arise.
- Prepare pre-lien notices for projects and issue insurance certificates in accordance with customer contracts.
- Maintain project files in an organized manner.
- Maintain subcontractor’s insurance certificates per project and ensure they meet company insurance requirements.
- Generate customer invoices per contract requirements in accounting software – Sage/QuickBooks.
- Process subcontractor’s/vendor invoices for payment in accounting software – Sage.
- Process credit card statements and appropriately allocate cost code expenses to the GL accounts.
- Research and resolve AP & AR discrepancies in a timely manner.
- Provide additional administrative support to other departments as well as field crew.
- Provide backup support for the receptionist.
- Other duties as assigned
MINIMUM QUALIFICATIONS:
Ideal candidates should possess the following skills/qualifications demonstrated through previous work experience:
- 2+ years of experience as a Contract Administrator or similar role required.
- 3+ years of office/administrative experience required.
- Background in construction industry highly preferred.
- Experience with AP/AR highly preferred.
- Proficient in Microsoft Office (MS Excel, Outlook, etc.).
- Must be organized and have strong attention to detail.
- Must be able to think critically.
- Strong customer service skills.